HOA management built for small associations
Small associations sit in an awkward spot — too small to matter much to the firms built around large communities, too much work for a volunteer board to keep carrying alone. MicroHOA is the third option: we handle the financial, compliance, and administrative work, and your board keeps every decision that belongs to it.
Small associations, volunteer boards
Boards running small homeowners associations — self-managed today, or with a management company where a community this size never quite gets to the top of the list.
You already know what you need. Usually it's this: books that are right, filings that are on time, and owner emails that stop landing in a volunteer's personal inbox.
- Wants to keep control of community decisions
- Financials, filings, and records that need a professional hand
- Modest amenities, and a budget that has to be respected
- Newly turned over from a developer, or getting there
The work comes to us. The choices stay yours.
The books, the filings, the state deadlines, the owner emails — the parts that repeat every month and never quite finish — are ours to run, not one more thing on a volunteer's plate. What stays with your board is the part you'd want to keep anyway: the decisions about your own community.
We handle the workload
Ours to run, start to finish.
- Association financials — dues, payables, reconciliations
- Compliance filings — tracked, prepared, submitted
- Homeowner communication — questions come to us first
- Ownership transfers — resale and refinance documentation
- Records and documents — current, organized, retained
- The dedicated association portal — included with the service
Your board stays in control
Yours to decide, with our support, guidance, and resources behind it.
- Budget — support, guidance, and resources for the prep; your board sets the numbers
- Meetings — a playbook and the materials, your board runs them
- Architectural review — an organized process; the design calls stay with your board
- Rule enforcement — we're the bad guy who sends the notice — only at your board's instruction
That split is the whole model. How the hybrid model works →
Six areas, one scope of service
The hybrid model is the package — not a menu to assemble.
Financial Management
Dues collection, delinquency follow-up, payables, and reconciliations — the money moving in and out of the association, handled on a schedule your board can count on.
Compliance and Filings
State and entity filings tracked on a calendar with the deadlines set before they're due, along with the recordkeeping that has to hold up years later.
Homeowner Communication
Owner questions, statements, and requests come to us first. Your board hears about the ones that need a board decision — and not the other forty.
Financial Reporting
Monthly and quarterly statements written to be read by volunteers, not accountants, plus year-end packages and the working numbers your treasurer needs for budget season.
Ownership Transfers
Resale and refinance documentation, closing coordination, and new owner setup, so a sale doesn't turn into three weeks of volunteer paperwork.
Board Support and Resources
Meeting materials, document templates, training, and a place to ask the question you'd otherwise google at 11pm. Support, guidance, and resources — the decisions stay yours.
If what you're dealing with isn't on this list, it's still worth asking about. Plenty of what boards bring us falls outside the standard scope, and we'll either handle it, price it as an add-on, or point you to the right person for it.
What it costs, before you ask anyone
Three tiers by community size. The same essentials at every tier.
5 homes & under
6–20 homes
21+ homes
What boards push back on
“Small HOAs don't get good service from management companies.”
That's usually true — and it's exactly why we exist. Most firms are built for large associations, so a small community gets what's left over: slower replies, a junior manager, less attention. Small associations aren't a segment of our business, they're the whole of it, which is what makes the pricing, the response times, and the attention work differently here.
“Our last management company never called us back.”
We hear this more than any other complaint, and it's rarely about a bad manager — it's about math. At a firm built for large communities, a small association is a rounding error, so it waits. Here it's the entire book of business. Same-day is the standard in practice, 24 hours at the outside, and we keep the ticket backlog near zero on purpose.
“Our management company runs the show — they tell us what to do.”
That happens, and it's the opposite of how this works. We advise, we prepare the analysis, and we execute — but the authority is your board's. Even when we recommend one path strongly and your board chooses another, we document the recommendation, acknowledge it's your call, and follow your lead. See the hybrid model for who decides what.
“You're not local — you can't really know our community.”
Everything we handle — the books, the filings, the records, the owner correspondence — is work that doesn't require standing in your parking lot. What genuinely needs someone on the ground stays with your board, which is where you'd want it anyway. We track the statute in every state we work in, without the cost of an office in each one.
Questions boards ask
Tell us about your association
We'll walk through what we'd handle, what your board would keep, and what it would cost. If we're not the right fit, we'll say so.